Keeping your sublimation supplies organized is one of the simplest ways to avoid production delays, last-minute shortages, and unnecessary stress. This free Supply Tracker gives you a clear, fillable workspace where you can monitor ink levels, paper stock, blanks, and essential tools all in one place.
Type directly into the sheet, print a fresh copy whenever you need it, or save a PDF for monthly record-keeping. It’s an easy, practical way to stay on top of your studio workflow and never run out of the items you rely on most.
Interactive Supply Tracker (Live App)
Sublimation Supply Tracker
Use this tracker to monitor your ink levels, paper stock, blanks, and essential tools. You can type into the fields or print it for manual use.
| Item | Current Stock | Min. Required | Last Restocked | Next Reorder Date |
|---|---|---|---|---|
| Black Ink | ||||
| Cyan Ink | ||||
| Magenta Ink | ||||
| Yellow Ink | ||||
| Sublimation Paper | ||||
| Tumblers | ||||
| Shirts / Apparel | ||||
| Photo Panels / Hard Blanks | ||||
| Heat Tape | ||||
| Cleaning Supplies |
Tip: Print a fresh copy every month to stay organized and prevent supply shortages.
To calculate how much ink you actually use each month, try our Ink Coverage Calculator for more accurate planning.
How to Use This Supply Tracker
- Type directly into any box to update your inventory in real time.
- Click Print to create a physical copy you can keep in your workspace.
- Choose Save as PDF in the print dialog if you want a digital version for monthly records.
- Review and update your tracker every week or at the start of each month to stay organized and avoid running out of essential supplies.
Downloadable Versions
If you prefer working offline or keeping organized records, you can download the tracker in the format that fits your workflow.
- Printable PDF – Perfect for keeping a hard copy next to your printer or heat press.
- Excel / CSV Sheet – Ideal if you track stock levels or costs in spreadsheets.
- Google Sheets Version – Great for cloud access and team collaboration.
- PNG Image – Easy to save, screenshot, or upload into digital planners.
Download Your Supply Tracker Files
📄 PDF Version (Printable)
📊 Excel Version (.xlsx)
🧾 CSV Version (Google Sheets Ready)
🖼 PNG Image Version
📊 Monthly Sublimation Ink Usage (PNG)
📦 Monthly Sublimation Blank Usage (PNG)
If you want to fine-tune your press settings while tracking supplies, the Temperature and Pressure Calculator can help you set consistent results.
Choose the version that matches how you manage your supplies, and keep a fresh copy for each month or busy season.
Monthly Usage Graph
Enter your monthly usage below and click Update Graph.
How to Use the Monthly Usage Graph
- Enter your monthly numbers in the boxes labeled Jan through Jun.
- Use whole numbers or estimates for ink usage, blanks, orders, or any supply you want to track.
- Click Update Graph to refresh the chart with your new values.
- Compare months to see where your workflow increases, slows down, or needs more supplies.
- Update the numbers each week or at the end of every month to keep a clear pattern of your studio activity.
- Use this graph to plan ahead, avoid low-stock surprises, and stay consistent during busy seasons.
For pricing your projects correctly as you manage inventory, check out our Sublimation Pricing Calculator.
FAQs
If you’re deciding which blanks to stock up on, the Material and Product Selection Calculator can help you compare your options.